We appreciate the opportunity to provide quarterly estimated tax services to you and/or your business organization. To ensure a complete understanding between us, this agreement will describe the scope and limitations of the services we will provide for you.

 

What We Do:

The MKA Quarterly Estimated Tax Service will include:

• Reviewing your business income statements and other relevant information quarterly to arrive at your taxable income.
• Calculate your estimated tax liability for the quarter using the tax rate that corresponds to your taxable income.
• Submit the electronic payment to the US Treasury and State tax authority.

This is what MKA will need from you (uploaded to the Secure Document Sharing File):

• A copy of your most recent income tax return if MKA did not prepare that tax return.
• Income Statement (Profit and Loss) and Balance Sheet for the quarter, or a summary of your quarterly income and expenses
• Most recent pay stubs for taxpayer and spouse (if applicable)
• Estimates of other year to date taxable income such as investment income.
• Changes in dependents and other significant changes from the previous year
• Bank account information to set up the electronic payment.

When the above is received from you, here is what MKA will do:

• Review your information.​
• Confirm we have everything.
• Prepare the figures.
• Confirm with you that you agree and are comfortable with the estimated payment.
• After your approval of the estimated payment to be made, submit the payments.

What We Won’t Do

• We will make no attempt to adjust or modify the records that you provide for us or allow us to have access to.​
• We will make no audit or other verification of the data you submit.
• We will not perform any compilation or audit of the financial information that you have provided to us.
• We do not at any time provide legal services or offer legal advice of any type.
• We have not been requested to discover errors, misrepresentations, fraud, illegal acts, or theft. Therefore, we have not included any procedures designed or intended to discover such acts, and you agree we have no responsibility to do so.
• We cannot project your business income based on anything other than your own income statements.​
• We cannot prepare your income statements, sort through your invoices and receipts, or perform any bookkeeping tasks unless you have signed up for our firm’s bookkeeping services.
• We cannot estimate your penalties and interest.
• We cannot cancel estimated tax payments that have already been submitted for electronic withdrawal.

Services Outside the Scope of this Letter:

You may request that we perform additional services at a future date not contemplated by this engagement letter. If this occurs, we will communicate with you regarding the scope and estimated cost of these additional services.

 

Indemnification / Hold Harmless

To the fullest extent of the law, Client shall indemnify, defend, and hold harmless Moshe Klein & Associates, Ltd., its officers, employees, agents, representatives, consultants, and contractors from and against any and all loss, costs, penalties, fines, damages, claims, expenses (including attorney’s fees) or liabilities… arising out of, resulting from, or in connection with the services outlined in this Contract or provided by Moshe Klein & Associates, Ltd.

 

Limitation of Liability:

Unless resulting from willful misconduct, the liability of MKA and / or its employees and contractors for any type of damages is limited to the amount of MKA fees billed to the client under this agreement or any other service agreement in place with MKA.

 

Fees:

The basic fee for Quarterly Estimated Tax Services will be $75.00 per tax quarter.

Additional fees may apply for unusual or unexpected services that might be required to provide the agreed upon services. You will be advised of the additional fees if they should be required, in advance. You will never be billed for any fees that you did not approve in advance.

• Invoices will be rendered quarterly and are payable on presentation.
• All billing is done in advance at the beginning of each quarter.

Payment for Services:​

All clients must provide MKA with a valid credit card to have on file for regular quarterly billing. A separate credit card authorization form outlines the terms and conditions.

 

Our firm charges late fees for each invoice not paid according to terms. Every invoice paid after the 15th of the month of billing incurs a $25 late charge and 2% of the unpaid balance will be added each month thereafter until the full balance is paid.

 

The client understands and agrees that if it becomes necessary for MKA to retain the services of an outside collection agency and/or an attorney to collect fees for services rendered in good faith, that the client will be responsible for the cost of collections including but not limited to all collection fees, attorney fees, court costs, and other charges incurred by MKA in the collection process. Disputes will be adjudicated in Cook County Illinois.

 

Changes to this agreement must be in writing and approved by both parties.

 

 

Service Termination:

Either party can terminate this agreement upon receipt of 30 days written notice, for any reason at all. MKA never charges termination fees or cancellation penalties.

 

I have read and understand the above engagement agreement. The purpose of this engagement agreement is to clearly spell out what MKA does and doesn’t do and what the client’s obligations are. I fully understand that I can cancel services with MKA at any time, with 30 days’ advance notice in writing. No questions will be asked, and no explanations are required.

 

I understand that by signing below I am not authorizing any charges to my credit card.

 

By my signature, I acknowledge that I have read, understand, and agree to the policies, terms, conditions, and procedures as outlined on this document.

 

By signing this Acknowledgement, I agree that my electronic signature is the legally binding equivalent to my handwritten signature. Whenever I execute an electronic signature, it has the same validity and meaning as my handwritten signature. I will not,​ at any time in the future, repudiate the meaning of my electronic signature or claim that my electronic signature is not legally binding.

While providing professional services, Accountants, Bookkeepers and Tax Professionals need to gather many pieces of sensitive, personal information from clients. This includes financial information, tax identification numbers, financial account numbers, and other crucial financial data. If unauthorized third parties obtained this data, they could cause damage to the client ranging from simple embarrassment to identity theft.

 

Therefore, it is critical for Moshe Klein & Associates, Ltd. to maintain control over the transfer of data to assure that our client’s confidential information is not compromised.

 

Technological advances have expanded the options for electronic data transfer, which is what we are referencing herein.

 

Our firm has set up a very user-friendly system for sharing confidential and sensitive information with our clients and to afford our clients a safe and easy way to upload and share information with the firm.

 

MKA will set up ONE secure document sharing file for your family’s personal tax returns and tax related information. The secure document sharing file will include folders for any business entities that you own that do NOT require separate tax returns and where tax related information is included on Schedule C of your personal tax returns.

 

MKA will set up a SECOND secure document sharing file for your business entity that you own WHEN a SEPARATE tax return is required.

 

Information that you share with the firm and that the firm shares with you should be saved to the correct secure document sharing file. You should not store personal tax documents in the business file or business documents in the personal file (unless they are included on your personal returns as part of Schedule C)

 

All tax returns and documents, bookkeeping and financial reports, etc. are available 24/7 to our clients via the secure document sharing file. You always have full control over access to the file and its contents.

 

There is no cost to you to set up a document sharing secure file and, the process is simple. You will receive an email from MKA as soon as your secure document sharing file(s) is set up with simple instructions regarding access and use.

 

All clients must have a secure file document sharing account set up to transmit sensitive documents to MKA and for MKA to send and store confidential information for you the client.

 

MKA will not open any confidential documents sent via email as attachments. If a client sends any confidential documents or sensitive information via email or email attachment, MKA will consider that email as NOT received by the firm and, will not be responsible for consequences associated with that information in any way.

 

MKA will NOT be responsible for confidential information sent via email or email attachment by a client or prospective client. The client will hold MKA harmless from any claims whatsoever for any security breach by any third party related to documents and information shared with MKA, by MKA or through MKA channels of communication and information sharing including but not limited to the secure document sharing file system, email, phone or any other information sharing stream.

 

MKA will NOT transmit sensitive or confidential documents to clients or prospective clients via email or email attachment.

 

MKA will only use the secure file document sharing account system for document sharing purposes. Any sensitive or confidential information not uploaded properly to the document sharing file will not be considered received by MKA, Ltd and MKA, Ltd will not assume responsibility or liability for services related to such information sent outside of the document sharing file.

 

Whenever a document is uploaded to the secure document sharing file by MKA for the benefit of the client, an email notification is sent to the client requesting that they open the document safely in the secure document portal for review or signature. The same is true when a client uploads anything into the portal for MKA. MKA will be notified via email that the client has uploaded a document. However, when anything is uploaded by the client that might be time sensitive or urgent in any way, it is always best to send an email to the firm associate that you are working with to let them know that you uploaded an important and time sensitive document that should be reviewed asap.

 

Communication with clients and potential clients via social media or text is for marketing and general service information only. MKA will not provide business guidance or advice of any kind via social media or text. Clients are requested to use email and telephone during regular business hours posted to the website to communicate with MKA regarding any business matter in question or project in progress.

 

Please provide information below so that we can set up your secure document sharing files correctly for our ongoing communications: