Service fee schedule:
- $75 for up to three 1099 forms
- $12 for each additional 1099 form
- Fees do not include postage / handling.
- Postage / handling will be billed separately.
- Fees do not include charges for preparing encrypted files.
- MK&A will send copies of the 1099 forms to the IRS at no charge.
- Additional fees may apply for MK&A to complete the 1099 service with inaccurate, incomplete, or late arriving data and documentation.
- Clients who sign up for MK&A 1099 service after 12/23/2024, please add $100 to the above fee schedule.
- Replacement of lost 1099 forms - $5 each plus postage and handling
What this service includes:
- Preparing a 1099-MISC form for your contractor/vendor from the W9 forms your vendors signed and, from your bookkeeping data.
- You must provide those W9 forms to MK&A by 12/30/2024.
- Preparing a report for you to review of the 1099 information before it is finalized and filed.
- Providing a copy by first class US mail to your vendors of their 1099-MISC form
- Providing you, the client, a copy of the 1099-MISC forms
- Filing the 1099-MISC forms with the Internal Revenue Service
Key Dates for MK&A and Clients:
- December 23, 2024: Last date for clients to inform MK&A that they would like the 1099 service.
- December 30, 2024: Clients must provide all 1099 information to MK&A by this date.
- (This information is usually gathered on Form W-9 from your vendors.)
- January 16, 2025: Last date for client to approve 1099 information so that it can be mailed to contractors/vendors by 1/31/2025.
- If client approves 1099 information after 1/16/2025, MK&A cannot guarantee timely delivery.
IRS Due Dates:
- 2024 forms must be postmarked/mailed to your vendors no later than January 31, 2025. These are the "white" copies that the vendors will use to do their taxes.
- 2024 forms are due to be e-filed with the IRS no later than January 31, 2025. These are the "red" copies that the IRS processes.
Important Additional Information - Please Read Carefully:
- Client is responsible for collection of information from their vendors using the W9 form.
- MK&A is not responsible for preparing 1099 forms prepared for vendors without a W9 on file that has been filled out and signed by client’s vendors.
- The client is responsible for getting a signed W9 on file upon hiring a new vendor or contractor.
- MK&A is not responsible for Accounts Payable Administration or Human Resources Administration unless you have specifically hired us to do that service per separate agreement.
- 1099 forms are required where payments for services to individuals, sole proprietorships, and LLCs totaled at least $600 paid in calendar year 2024.
- A full list of instructions is available at https://www.irs.gov/pub/irs-pdf/i1099msc.pdf. MK&A can help you determine if you owe someone a 1099-NEC.
- Required 1099s must be filed per IRS rules regardless of missing or incorrect information.
- If we are missing information from your vendors, we will include a copy of the W9 form and a letter to your vendor stating that information is missing, and further payments will not be issued to them until the information is collected. Subject to additional fees.
- MK&A will not create or send out 1099 forms as described above unless we receive your written authorization.
- MK&A is not responsible for IRS late fees if a client fails to comply with guidelines as outlined in this form.
- If the IRS determines that any vendor information is incorrect, and you request MK&A to make changes, additional fees may apply for follow up work.
- If the IRS determines that backup withholding is required for any vendors, additional fees may apply for on-going payroll work.
- The client is responsible for reviewing information we prepare before forms are filed. No forms will be filed without your approval.
- Additional fees apply for work on amended forms.
- MK&A will mail 1099 forms to addresses provided by you and or your vendors.
- MK&A is not responsible for mail that arrives late or not at all. If additional copies are required to replace lost forms, additional fees will apply.
